Call for Papers
The RE:22 Call for Papers is now closed
Language
Proposed panels should be either entirely in English or entirely in the Scandinavian languages (Swedish/Norwegian/Danish), but not mixed.
COVID19
We are hoping that the conference will take place face-to-face, or at least mask-to-mask, in Reykjavik next year. If circumstances change for the worse, rather than for the better, the conference organising team will do their best to deliver a hybrid conference, with some papers presented virtually, others in situ.
Rules
Please note that an individual cannot present more than once (it is okay to be a non-presenting co-author on several contributions) - but in addition to presenting they may also convene one panel, workshop or roundtable and be a discussant in a workshop, roundtable or panel.
Technically, the conference software allows multiple proposals, but we urge colleagues not to give in to the temptation as these will have to be withdrawn and so much time gets lost in the subsequent chasing. Only one presentation proposal will be accepted per person.
Below the 'Propose a paper' button on each panel page there is a statement as to how many papers have been proposed to that panel to-date, something that may aid in deciding in which panel a paper may have a better chance of acceptance. Obviously that's not guaranteed, but it's worth taking a look at these statements and working the odds.
On submission of the proposal, the proposing author (but not the co-authors) will receive an automated email confirming receipt. If you do not receive this email, please first check the Login environment - Cocoa (see toolbar above right) to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; if it is not, you will need to re-submit, as for some reason the process was not completed.
Co-authors cannot be added/removed nor can papers be withdrawn by the proposers themselves – for that, please email admin(at)aasconf.org
Proposals will be marked as pending until the end of the Call for Papers (7 January 2022). Convenors will then be asked to make their decisions over the papers proposed to their panel by 20 January 2022 and to communicate those to the proposers, marking them up in the login environment (Cocoa).
Transfer process
Papers which are neither accepted nor rejected, but marked for 'transfer', will be given the opportunity to be re-housed into other panels. The conference organisers will contact the authors of the proposals set to transfer and ask them to modify their abstracts to fit another panel of their choosing. We will advise them to target panels containing fewer than the allowed maximum (10), which are thus able to include a few more.
The authors will then inform us of two panels they would like to apply to (in order of preference). We then forward the title, short and long abstracts to the convenors and ask them to consider the proposal. If the first panel rejects the proposal, we contact the second choice. Transfers which get rejected by both panels will then be set to 'rejected'.
Useful information for later in this process
Editing your paper
Paper authors can use the login link in the left-hand menu to edit their proposals.
Pre-circulation of papers
RE:22 has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as a downloadable file beneath their abstract on the public panel page on this site.
Timing of presentations
Each panel/workshop session slot will be 105 minutes long, accommodating a maximum of 5 presenters. Convenors should allot each presenter a maximum of 15+5 mins for panels of 5 papers but 20+5 mins for panels of 4 papers.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email admin@ethnofolk.org to obtain relevant email addresses.
Any queries with the above please email admin@ethnofolk.org
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